You probably already know that productivity is important… but it might surprise you just how important it is. A study by The Globe and Mail, for example, revealed that the most unproductive employees in a workplace could be costing their employers more than $30,000 per year per employee in lost working hours.
Office productivity matters. And, even more important to remember, you can influence the productivity of your employees. In fact, here are five simple things you can do to boost the productivity of your office.
Set up your office right
Your employees spend a great deal of time at their desks, and so this is an area where one or two changes can make a world of difference. Ergonomic chairs or standing desks not only make employees more comfortable and increase office productivity, but also cut down time spent away due to back pain and other injuries.
Plus, removing line-of-sight barriers and creating a more open-plan, colorful, vibrant office can inspire employees, alleviate boredom, and lead to an increase in productivity. The layout of your office is just one area where setting things up right really pays off over time.
It may seem counter-intuitive to encourage employees to take breaks, but studies have shown time and time again that it’s better for a tired employee to take a short rest than to try to get things done while exhausted. Like your systems, your employees work better when they’re looked after!
Some workplaces go as far as providing a nap room or a designated quiet space for meditation. It’s up to you how you do it, but encourage your employees to take a moment for themselves when they need to and you’ll find them more alert and enthused when they return to the job.
Use technology to increase office productivity
There are hundreds of apps and programs designed to stimulate office productivity. Some are designed to track the work of employees or freelancers – data which can be used to identify times of greater or lesser productivity and make other strategic changes into a science rather than an art.
But software can be used to enhance office productivity as well as track it. There are a multitude of apps available to make communication, collaboration or organization a breeze. Finding the correct software for your company can eliminate confusion, get everyone on the same page, and ultimately save thousands of hours of work per year.
Data loss often makes the news, and can come at an eye-watering cost to big companies…but remember that it occurs on a small scale too. Depending on how you’ve set up your IT systems, an employee misplacing a work phone can be a major disaster that will require dozens of hours to put right or an annoying but inconsequential loss.
The same goes for malware attacks and viruses. It’s inevitable that you’ll have to deal with them, but it’s up to you how much of an effect they’ll have on your office productivity. Prepare properly, and you won’t have to spend days or weeks recovering.
Stay up to date
Deciding when to upgrade technology can be a difficult decision. After all, it’s likely that the hardware and software you’re currently using are capable of getting the job done. What you don’t see, however, are the hours lost to out-of-date technology.
While it might cost money in the short term, in the long-term keeping your technology up-to-date will help you save both money and time.
These are just a few of the things you can do to help boost your office productivity and help your company grow. Plus, many of these changes will help employees feel happier and more comfortable in their workplace. Everybody wins! But don’t stop here – to learn more about how a well-designed IT system can uplift your business, check out our brochure.